REPORT OF THE FEASIBILITY STUDY ON THE INSTALLATION OF SPR REPRESENTATION ANTENNAS IN BURUNDI, RWANDA AND DR. CONGO

  1. INTRODUCTION

 

Day Friday, 25 October 2014

                            The organizational diagnostic analysis of SPR revealed, among other problems, that its structure was inadequate for its mission because of the absence of representative offices in the three countries covered by this sub-regional organization. Therefore the need of installation of the antennas of representation in Burundi, Rwanda, and DRCongo proved to be of great relevance. This motivated the organization of this workshop, which is the result of this report.

 This study began with the animated songs led by Madame, Justine from the SPR / Uvira followed by the posting of the program below by the consultant Mé schac BILUBI U LENGABO   :

  1. Reminder on the DIRO program   ;
  2. Strategic Directions of the RPD   ;
  3. Priority needs of the RPD in DIRO   ;
  4. Study on the possibilities of installing SPR antennas or offices in the three countries   : Burundi, Rwanda and DRCongo   ;
  5. Working methodologies.

Speaking, the consultant / adviser of MM in DRCongo , Mr. BILUBI again introduced by reminding participants of his name, his duties as a university teacher and consultant MM   ; it also presents by name his assistant in the program, responsible for finance and logistics, Mr. Christopher B. LUKOLE He continued his presentation by stating that the meeting con identifies the exchange between participants in order to meet the need of the RPD to find ways and means for the installation of antennas or representative offices in the three countries of the Great Lakes which constitutes its radius of action in the subregion of the Great Lakes of Central Africa .

  1. Reminder on the DIRO program  

The DIRO program of Mensen een Missie (MM in abbreviation) consists of capacity building in Institutional Development and Organizational Strengthening of the MM partner organizations in Eastern DR Congo for two years (from Oct 2013 to Jan 2014) . The consultant also recalled the stages of the program in particular   :

1 ° Exchange visit to Cameroon to meet Mr. ETONO, consultant MM   ;

2 ° self-diagnosis of each organization to identify common and specific needs . For the SPR, one of its specific needs is the feasibility study on the installation of its antennas or representative offices in Burundi, Rwanda and DRCongo   ;

3 ° Support / Accompaniment of organizations on their needs revealed by self-diagnosis   ;

4 ° Evaluation workshop at the end of which new needs can be identified in order to organize other capacity building programs.

He finally recalled his role as consultant and advisor, so to speak that he is neither a spy nor an inspector or controller of the partner organizations on behalf of MM.

 

  1. Strategic orientations

The facilitator reminded participants that he had accompanied the SPR in the development of its 2012-2014 strategic plan, which had redefined its focus by specifying   :

at)       His vision is to see   " The subregion of the great lakes pacified and where peoples are reconciled and flourished   "   ;

b)       Its mission is to " strengthen the capacities of women's leaders organizations   ".

 

  1. Priority needs of the SPR in DIRO

The facilitator recalled the results of the self- diagnosis that revealed the needs of the SPR, three of which were selected during the support / support phase.   :

1 ° Training on Results-Based Management   ;

2 ° Training in Operational Research   ;

3 ° Possibilities of installing SPR antennas in the three countries, Burundi, Rw anda and DR Congo.

 

  1. Study on the possibilities of installing antennas or offices of the SPR

To facilitate this study, the consultant designed a two-page document with four points including a questionnaire as a methodological tool which, in answering will provide the study data on the possibilities of installing antennas or offices of the SPR in these three countries. These four points are   :

1)       Elements of the status of antennas   ;

2)       Analysis of the external and internal environment of the antenna   ;

3)       Feasibility study   ;

4)       Stages of creation of the antennas.

 

  1. Methodology of work

The consultant proceeded by distributing the questionnaire to each participant for exploitation. After submission of the questionnaire, the facilitator has read and explained for better understanding question to the attention of the participants. To answer these questions and better explode the good possibilities of facilities, the facilitator asked the participants to group by country of origin. While the work at the crossroads was continuing by country, and as it was 16.30, the facilitator asked the participants to proceed first with the evaluation of the day of Friday and then continue at the crossroads until late at 21.00.

 

Evaluation of the day of Friday

NOT

WHAT WAS GOOD

TO IMPROVE

1

Facilitation

-

2

CONTENT OF THE MATERIAL

-

3

LOGISTICS

-

4

PARTICIPATION

-

5

RESPECT OF TIMING

-

6

BEHAVIOR

-

 

 

Saturday, October 25, 2014

 

This day began with participation in the community work organized by the Nyundo Sector in Umunganda . After the work around 10 o'clock, the session will begin with the Burundian animation and a short prayer. Work on the crossroads country is finished, the facilitator proce dice the recount by presenting the summary of results obtained on the basis of responses to the questionnaire on possible installation of antennas by group and country. So, below is the synth esis results in the crossroads s work   :

1)       For Rwanda, its participants at the crossroads gave no proposal that a quorum was not reached to make their proposals and to engage the other organizations.

2)       For Burundi and the DRC, their proposals on the SPR installing antennas in their countries are below repri s are so compiled   :  

7. ELEMENTS OF THE STATUS OF ANTENNAS

7.1.   The denomination   : SPR or SPR antennas Burundi, SPR Rwanda, SPR DRC

7.2.   Headquarters

In Burundi it is in Bujumbura

DR Congo is in Goma

7.3.   ROLE OF ANTENNAS

  • Work for a lasting peace
  • Follow-up and accompaniment of SPR member organizations
  • Relay information from the SPR in the country s
  • Collect data on peace and reconciliation

7.4.   Ojectives

According to the statutes, the objectives of SPR are   :         

 

  • Mobilizing women leaders and organizations working for peace and peacebuilding in the country's large lakes.
  • Helping rural women in their development

7.5. RANGE OF ACTION

SPR-DRC   : All the DR Congo

SPR-Burundi   : Bujumbura Mairie, then throughout the country according to the requests of the organizations

7.6 MEMBERS OF SPR-COUNTRIES

For the DRC   : current members

For Burundi   : - Organizations showing the application for membership

- Individuals who share the vision of the SPR and who show their support

7.7. ADMINISTRATION BODIES   : cfr statutes of SPR

 

7. 8 THE DIRECTION OF THE ANTENNA   : The antenna will be led by a team comprising   :

  • A representative   (focal point)
  • The executive secretary
  • The program manager
  • Accountant
  • The Secretary
  • The watchman
  • The messenger / usher

 

7.9. MODES OF DESIGNATION

  • The representative of SPR per country will be nominated by the members of the country concerned.
  • The staff members will be recruited according to the ROI of SPR (cf mode of recruitment).
  • The representative will have a mandate of 3 years renewable once.
  • The staff of the executive secretariat is limited according to the country.
  • The antenna must have a bank account. The accounts of the antenna will be established according to the statutes and the manual of the administrative and financial procedures of SPR.
  • The setting up of the antennas will have to be the object of the amendments of the statutes and negotiation for operating authorizations of SPR in the three countries.

 

7.10. CRITERIA FOR OPENING THE ANTENNA

  • At least 3 active member organizations in the country
  • Office and equipment
  • Legal texts and operating authorization

 

  1. ANALYSIS OF THE EXTERNAL AND INTERNAL ENVIRONMENT OF THE ANTENNA

8.1. ANTENNA RELATIONS

  • hierarchical   : with the sub-regional coordination of SPR
  • contractual   :
    • With other partners, consultants,
    • With National Donors
  • Exchange of experience and information   other branches, other synergies and NGOs working for peace.
  • Delivery of services   :
    • To other antennas of SPR
    • To partners and member organizations
    • To the public authorities

 

8.2. Opportunities to install an antenna

For the DRC   :

  • The geographic location
  • The presence of SPR coordination in DRCongo
  • Existence of several member organizations of the SPR in DRCongo
  • The operating license of SPR in DRCongo

For Burundi   :

  • The credibility of the Catholic Church
  • The presence of the member organizations
  • The right of association (the politics of the associative movement) in Burundi
  • The office offered by GROFERVE Burundi which is based in Bujumbura / Mutanga Nord

 

8.3. Relationships between member organizations

Currently the member organizations have a common goal but the relations between them are not yet effective.

 

8.4. Obstacles to install antennas

IN DRCongo   :

  • Insecurity
  • Limited financial means

IN BURUNDI   :

  • Lack of financial and material resources
  • Legal personality still unvested
  • Competition from other synergies
  • Reluctance of organizations to join SPR

 

8.5.   The risks to which the antenna is exposed

  • insecurity
  • Armed robbery of material

 

8.6.    INTERNAL OPERATION OF ANTENNAS

8.6.1. Posts needed   :

  • A representative of the antenna
  • Executive Secretary / Head of Antenna (graduate, 3 years experience in project management)
  • Program Officer (Idem)
  • Secretary
  • Accounting
  • animators
  • Watchman
  • Planton / Usher

8.6.2.  Resources needed for operation   :

Tools   : office supplies

Facilities   : computers, copiers, printer, scanner, camera, ...

furniture   : office tables, chairs, cabinets, ...

Infrastructure   : building for rent (3-6 rooms + meeting room, shop, toilet)

finances   : headings   :

  • Rent fees
  • Staff costs
  • Travelling expenses
  • Training costs

8.6.3.  strategies   antenna installation   :

  • Identification of current and potential SPR member organizations
  • Awareness raising of member organizations
  • Development of standard tools (cards) for data collection
  • Evaluation of the work of the member organizations
  •  Technical and financial support to current and potential member organizations for peace promotion and reconciliation activities
  •  Capacity building of SPR members and executive team by country
  • Mobilization of women leaders and organizations that work for peace
  • Mobilization of women for elections to elect and be elected
  • Helping women to become self-financing through IGAs
  • Popularization of Resolution 1325 in national languages
  • Capacity building of rural women (literacy and others)

 

8.6.4. Priority beneficiaries   :

  • Effective member organizations of the RPD
  • The communities

 

8.6.5.  SYSTEMS   : MAPAF OF THE SPR (MANUAL OF ADMINISTRATIVE AND FINANCIAL PROCEDURES)

Administrative procedures   :

  •  Inform co-ordination for making and executing decisions as well as drafting certain texts   ;

Financial procedures   : the antenna enjoys partial management autonomy. The coordination must have an eye on finances by having a main account and create a main sub-account and have sub-accounts.

  • SPR coordination will determine the signatories of the accounts
  • The antenna manages the financing through a specific management body. It reports to the coordinating body, which exercises control power.

Logistical procedures : to be defined in the MAPAF of the SPR

Job descriptions   :

The coordination will develop the job descriptions for each position, specifying the roles and responsibilities of the various positions .

Administrative tools   :

  •  1 clean stamp on the antenna
  • The same SPR logo
  • Unique header with country accuracy.

 

  1. FEASIBILITY STUDY   :

 

9.1. Technical feasibility   :

  • The presence of a competent and determined staff
  • Existence of dynamic member organizations

9.2.   Administrative feasibility   :

  • Human resources able to guide the work
  • The support of the associative movement by the governments

 

9.3.   Social feasibility   :

  • Members of organizations love each other and live in harmony
  • Organizations are predisposed to live together
  • Strengthening social cohesion is sought by all

 

9.4.   Political feasibility   :

  • The policy of the three countries is favorable to the creation of subregional organizations and especially to organizations working for peace
  • The states of the subregion are favorable to good neighborly relations

 

9.5.  Cultural feasibility   :

  • The antennas will encourage a revitalization of e t h ic and social values
  • The subregion needs cultural mixing and cultural exchange

 

9.6.  Financial feasibility   :

  • The three countries have potentialities that will allow synergy to develop
  • The presence of donors who support synergy   : case of Mensen met een missie

 

  1. STAGES OF ANTENNA CREATION   :

10.1. State of location (contact the authority) and negotiate the operating authorization ).

10.2. Search / mobilize resources

    • Take an office (building)
    • Search the legal personality of SPR Burundi
    • Team r office
    • Negotiate / e mobilize staff salaries

 

10.3. Elements of Risk   :

    • Unfair competition in the DRC between the Coordination and the DRC Antenna.
    • Confusion of roles between the antenna and subregional coordination
    • Instrumentalization of the structure by politicians
    • Other risks are presented in the strategic plan

 

RECOMMENDATIONS   :

  1. The representative of the SPR antenna per country will be a woman
  2. The antenna must operate in the authorization scheme through coordination.
  3. The role   : capitalization of experiences and participation in peace and reconciliation actions in the country.

 

  1. STATUS OF ANTENNAS IN COUNTRIES   :

The steps are already underway to obtain legal personality. The file is in the hands of a lawyer to obtain a legal personality.

IN RDCONGO   :

At the level of the executive secretariat, it is a pleasure to announce that the SPR has obtained the document F92, which confers a license of operation at the national level while waiting to leave the legal personality in the official journal.

Mr. Aloys co o ption level as a member of the Board of the RPD to replace Ms. Brigitte who lost his mandate after not sending his file in Kinshasa.

 

                                                                      Done at Nyundo on 26/10/2014

                                                                      The Consultant / Adviser to MM

                                                                      SCHAC BILUBI ULENGABO

                                                                     

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Adresse de la SPR

N° 159, Bâtiment Mujanga, sur avenue Patrice Emery Lumumba, quartier Ndendere, à Nyawera entre le bureau ORANGE et VISION SHALA TV, commune d'Ibanda, ville de Bukavu en province du Sud-Kivu

 
 
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